Working remotely has become a wild card to negotiate the continuous incidents that the covid-19 pandemic has accustomed us to. But despite its many advantages and the existence of ICT solutions that allow it quickly, there is still some suspicion in its application. Below we suggest what a strategy would be like to increase the productivity of teleworking in companies.
At this point in the pandemic, teleworking is no longer considered the only solution to keep business processes active, as happened during the harsh confinement of 2020. But it has remained an option that continues to be essential in the face of the infections that continue to occur when employees must stay in the care of other people or as their tool if they decide not to request leave because their health is good.
Even beyond being a Covid lifesaver, its practice has convinced many workers and business people as a formula to achieve the long-awaited reconciliation with personal and family life. However, the deployment of remote work environments is not always correct and can demotivate employees, reducing their work performance.
Remote Work Errors
Controlling the actual activity of employees is always a challenging task, whether in the physical office environment or telecommuting. Indeed, monitoring your physical presence in the workplace is simple when registering it with solutions such as Sage Control Schedule, a digital clocking system that automatically manages the generation of daily records of working days with all the ordinary and extraordinary hours worked in detail in detail.
Sticking to telecommuting, in addition to using this type of time control tools that are accessible online and through any mobile device, many companies have deployed others to verify that the worker is at his job remotely during his working day: screenshots of screen indefinite times, recording of the work session, measurement of the use of the computer and peripherals, etc.
Neither one nor the other serves to know if the employee is productive if he is working on value activities. And besides, many of them are so invasive, bordering on personal privacy, that they make the worker uncomfortable and can cause a drop in his commitment to the company.
The Limitations Of Email As A Communication Tool
Sitting in a chair is not synonymous with productivity, and this is a classic cry among employees in many labour negotiations that arise in most organizations. A Garnet analyst recently advocated on the corporate blog for replacing mistrust of workers with an environment focused on “controlling bottom lines and productivity, showing his genuine concern for workers.”
That environment focused on productivity and employee satisfaction can be built by providing them with tools that encourage it. So companies, following the advice of the Gartner consultant, should make an effort to offer them a remote work infrastructure that would allow them to carry out their tasks in an agile and simple way. For this, it is not enough, being crucial, to provide them with modern ERP or CRM-type management software and network traffic and communications without bottlenecks. It is essential to deploy a collaboration platform for teleworking.
It is impossible to rely solely on email as a communication and collaboration tool. It is a means that is not operative to transmit messages with urgency; cumbersome to communicate topics with a lot of content. That makes participation difficult when there are threads with dozens of letters and different recipients/senders or planning a meeting date. It’s time to replace it with the immediacy of instant messaging, whether in text, voice or video, the simplicity of real-time presentations or the precision of planning apps.
Collaboration Platform To Increase Productivity And Worker Satisfaction
One of the main challenges of teleworking is that employees do not lose the feeling of continuing to be part of the day-to-day of the company’s processes. That is, that they do not feel alone, that they continue to feel part of a team. And here, your journey must take place in the community, not simply receiving emails from your superiors.
In addition to supporting their well-being, the company committed to socializing the work environment benefits from teamwork. As we have seen, there are numerous applications to overcome the limitations of email, but it is a mistake to offer them independently to employees. Having to switch from one to another can cause fatigue and distract them from their performing tasks.
That’s the success of Microsoft Teams as a collaboration platform. In a single point, workers can access the most used office tools (Word, Excel, PowerPoint.) and messaging tools (Outlook, Exchange), benefit from OneDrive cloud storage, synchronize SharePoint teams and share their work. , work teams can be created and easily contacted by chats, video, and voice calls. In real-time, it is possible to make presentations in streaming and record them to share them later, in addition to editing resources through co-authoring.
A Social Network In The Company For Personal Communications
Teams also integrate with Microsoft’s Yammer, a corporate social network in the style of Facebook, Twitter… In this way, it is possible to interact with its members, watch live events, ask questions, get answers and stay up to date with news and announcements. Yammer allows you to complement the communications more closely related to the world of work carried out in Teams, with relationships more linked to the social and personal sphere. This corporate social network allows keeping alive the human contact lost when telecommuting, a fundamental aspect of achieving the worker’s complete well-being.