With the Covid-19 pandemic, many organizations have opted to work remotely. Thanks to technology, companies can conduct their businesses virtually without meeting in person. One important and frequently required aspect of the business is appending signatures. There are documents to be signed and shared, contracts and deals to be sealed and signed.
Thankfully, technology has provided a way of escape in this regard also. With digital signatures, professionals can authorize and authenticate documents on the go and at a faster pace. There is no longer a need to print documents and send them from one office to another for relevant personnel to sign on them.
Everything can be done remotely as you can create a basic contract free online and share them virtually and request everyone to append their signature remotely. This makes for a safe, modern, secure, and legal alternative to signing documents compared to the traditional method of pen and paper. So, how do digital signatures help organizations that are working remotely?
Seamless And Quick Way Of Getting Jobs Done
Digital signatures can be appended by many people within seconds. There is no reason to print documents and physically send them through courier to get them signed. Individuals can create documents virtually and send links to recipients to review and sign electronically. Additionally, electronic signature platforms utilize advanced cryptographic methods to ensure integrity, non-repudiation, authenticity of electronically signed documents.
- Reduction Of Hand-to-Hand Contact
With the spread of Covid-19, the need for a contactless business environment has become something everyone clamors for. It is the reason for remote working in the first place. Digital signatures significantly reduce hand-to-hand contact. This is because there’s not a requirement to print, sign, scan, and send documents to different parties.
With an electronic signature, all that is required is for the document to be created online and the parties can sign electronically and send the document virtually without any physical contact. With this, the spread of the coronavirus is significantly reduced and people can get their jobs done effectively and efficiently.
- Eliminates Geographic And Logistics Restrictions
People can sign electronically from any part of the world, which removes the bottleneck associated with geographic and logistics boundaries. You can receive or send documents anywhere to have them signed digitally without leaving the comfort of your home or office. Digital signature makes for a secure and authentic means of signing and validating documents seamlessly.
- Ensures The Quality And Integrity Of The Original Document
If you have to print documents, append your signature manually, and scan before sending, you will realize that the quality cannot remain the same. Printing and scanning documents multiple times reduces the quality and legibility. However, a digital signature does not require that you print or scan any document.
When you create a document afresh, you can share it with relevant parties to append their signature electronically without any print work. This means the document remains as it is with no quality reduction. There will also not be any doubt about the integrity of the document.
- Easy And Simple To Sign Electronically
A digital signature does not require any experience, technical skill, devices, or hardware. The most electronic signature platform offers its services on a simple and secure web-based platform that does not require any installation. They can be accessed on desktops and mobile. This means that you can sign documents anywhere and anytime and on any device of your choice.
- It Can Be Used For Any Document
An electronic signature can be used on any kind of document and the best part is that it is legally binding. Individuals can use a digital signature on applications, resolutions permits, proxies, agreements, contracts, mandates, financial statements, insurance claims banking documents, consent forms, legal documents, tender documents, and any other documents. It is valid and tenable in the court of law.
- Reduces Physical Filing And Storage Needs
One of the major disadvantages of physical documents is the filing and storage needs. However, digital signatures significantly reduce this need. Since you do not have to print any documents, there will be no need to file and store them.
You can create a document online in PDF, Word, or image file and upload it to an online e-signature platform and send the link with special annotation where the signatures will be appended to recipients. When the recipients receive the document digitally, they sign on the documents using their finger, stylus, or mouse on their device wherever they are. After signing the document, they send the signed document back to you electronically.
- Improves Turnaround Time For Paperwork Processing
One of the hallmarks of a successful business is efficiency and effectiveness. One of the ways to achieve these is to reduce the turnaround time for every aspect of your business. With a digital signature, you can get documents signed with minutes. This significantly lowers the overall turnaround time for processing documents unlike when you have to sign documents physically, which can take days or weeks.
- They Are Eco-Friendly
If you are a supporter of the green environment, you sure will appreciate the co-friendliness of electronic signatures. They can help you save on fuel, electricity, and paper, and ultimately help in preserving the environment.
- Ease Of Organization
If you have ever had to deal with bulky documents that require filing and storing, you will agree that it is not a pleasant task. Filing and storing is one thing, when you need to find a document is a different ball game entirely. With a digital signature, you can store and manage signed documents from a centralized source. This helps in improving compliance and governance within the organization.
Digital signatures can significantly help businesses working remotely. We have highlighted a number of the advantages that accrue to organizations that embrace this technology. You get to save time when processing documents and most importantly, you can be assured that electronic signatures are legal.